Check the status of pre-authorization requests you have submitted or have been named in via the electronic authorization tool using the Auth/Referral Dashboard. Some of your requests may be approved the same day!

Facilities and service providers can check the status of any pre-authorization requests submitted on Availity Essentials (on which they are named). Service providers may include primary care providers (PCPs), treating providers or admitting, attending and operating providers, in addition to facilities and independent laboratories.

The authorization tool checks whether most outpatient services and the provider are covered on the patient's plan at the same time the tool checks whether services require pre-authorization. It also checks to see if the service or inpatient level of care is:

• Excluded from coverage
• Doesn't need pre-authorization
• Needs pre-authorization by BridgeSpan

• Needs pre-authorization through a vendor partner (e.g., Carelon Medical Benefits Management [Carelon] or eviCore)

You'll receive an authorization response when your request is received. The response includes the certification/reference number and status. Print the response page or write down the certification/reference number for your records. This response page will not be accessible on Availity Essentials after you navigate away from the page; however, status of your request is available 24/7 on the Auth/Referral Dashboard.

The electronic authorization tool will automatically route you to the Cite Auto Authorization tool for select procedure codes and allows you to submit documentation of specific clinical criteria for your patient. If all criteria are met, you will be able to see the approval on the Auth/Referral Dashboard soon after you click submit.

View the Medical Policies Available for Electronic Authorization and Routing to the Cite Auto Authorization Tool list (PDF) to see if your codes may be automatically approved through this process.

Some Medicare medical policies are included in the Cite Auto-Authorization Tool. You can submit electronic authorizations for these three Medicare medical policies:

• Oscillatory Devices for the Treatment of Cystic Fibrosis and Other Respiratory Conditions (Medicare Durable Medical Equipment #45)
• Pneumatic Compression Devices (Medicare Durable Medical Equipment #78)

• Transcranial Magnetic Stimulation as a Treatment of Depression and Other Disorders (Medicare Medical #148)

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Supporting clinical documentation that is pertinent to the pre-authorization should be attached to the request and may include:

• Chart notes
• Treatment history
• History and physical
• Laboratory/radiology/test results

• Current symptoms and/or functional impairments

Please do not submit password protected documents, as we cannot open them. The maximum file size is 60MB per document, and multiple documents up to 150MB. If the file size is larger and can't be separated, create a document with a note that the file will be faxed. Save the note as a PDF and attach it to the authorization request.

Checking the status of an electronic pre-authorization request online is easy, there is no need to call or fax! Use the Auth/Referral Dashboard to view:

• Pre-authorization determination letters
• All request submitted, in-process or completed

• The status (e.g., approved, denied, pending review) of each submitted request, including the individual status for requested services and/or inpatient levels of care. Note: Requests for services that should be submitted to one of our vendor partners, will show as incomplete.

Just select: Patient Registration>Authorizations & Referrals>Auth/Referral Dashboard, then click the case to refresh it and view the current status and details.

Providers have told us they had a better user experience using this tool after completing training.

• Electronic pre-authorization via Availity Essentials (PDF) - steps to submitting an authorization request

• Trainings are available in the Availity Learning Center: Help & Training>Get Trained>Catalog>BridgeSpan Authorization Submission and Auth/Referral Dashboard - On-Demand.

Note: A quick reference guide is also available in the content section after you enroll in the authorization training on Availity Essentials. It includes instructions and screen shots to help walk you through the electronic authorization process.

Electronic authorization requests and associated clinical documentation can be submitted for all medical pre-authorizations reviewed by BridgeSpan including, physical medicine services reviewed by our vendor partner, eviCore healthcare and radiology services reviewed by our vendor partner Carelon. Note: You can choose to be routed to eviCore or Carelon from Availity’s electronic authorization tool via single sign on.

The following should not be submitted as an electronic authorization:

• Pre-authorization of sleep medicine services reviewed by our vendor partner Carelon; follow the current process
• Pre-authorization requests for pharmacy, as well as injections and infusions that may be covered under the member's medical benefit. Review our pharmacy pre-authorization information and follow the current process of submitting these through CoverMyMeds
• Referrals; no change to the current process
• Retro authorizations; no change to the current process
• Appeals of any kind, including but not limited to, pre-service and post-service reviews/appeals
• Admission, discharge and transfer (ADT) information; continue with your current process (Note: We automatically receive ADT information for facilities connected wiht PointClickCare - formerly Collective Medical)
• Authorization requests for extensions; follow the current process and fax these requests to us directly. Note: This feature will be added to the electronic authorization tool later.

Use Availity's electronic authorization tool to determine whether pre-authorization is required for a medical service, submit your medical pre-authorization requests or view determination letters. There's no need to call or fax us; sign in on Availity Essentials to inquire and submit a request. It's quicker and more convenient for you.

Use the tool to:

1. Find out immediately if a procedure code or level of care requires pre-authorization. Enter information and the tool will let you know if pre-authorization is required.
2. If pre-authorization is required, continue and submit your request quickly and easily. You'll get confirmation of receipt and the status immediately.

3. Check the status of pre-authorization requests you have submitted via the electronic authorization tool using the Auth/Referral Dashboard. Some of your requests may be approved the same day!

Our current pre-authorization requirements, guidelines and timeframes remain the same. Note: Contact the appropriate vendor to pre-authorize pharmacy (including injection or infusion), physical medicine, sleep medicine or radiology services. See which services cannot be authorized via this tool below.

Dental providers: Continue to submit dental predeterminations on Availity Essentials: Claims & Payments>Dental Claim>Claim Type: Predetermination. Our response will be sent to you via letter. Note: Predeterminations cannot be viewed on Availity Essentials.